Call for applications to perform duties as Executive (Programming and Production – EU Funding and Procurement) at the Valletta Cultural Agency (VCA)

Jobsplus Permit No. 922/2023

Call for applications to perform duties as Executive (Programming and Production – EU Funding and Procurement) at the Valletta Cultural Agency (VCA)

Nomenclatures denoting the male gender include also the female gender

1. The VCA is a Government entity tasked with sustaining and strengthening the capital city’s vibrant cultural life through the creation of an annual programme of creative events developed in collaboration with artists and other Public Cultural Organisations. A legacy of the Valletta 2018 Foundation, the VCA also upholds standards of excellence in the coordination and organisation of cultural events in the city, while encouraging access and participation by a diverse audience.

• The Agency is seeking applications from suitable candidates to perform duties as Executive (Programming and Production – EU Funding and Procurement) cited below. This post is on a full-time basis and is subject to a probational period of twelve (12) months.

2. The Executive (Programming and Production – EU Funding and Procurement) forms part of the Programming Department of the VCA and will be working under the supervision of the Head of Programming and Production and the CEO.

The main duties of the Executive (Programming and Production – EU Funding and Procurement) are:

• Identify, develop and finalise the implementation of projects/events or strands of projects as part of the Agency’s programme;
• Contribute to the development of the Programming strategy;
• Oversee the overall process of procurement of the assigned projects and carry out procurement in line with the Public Procurement Regulations as and when necessary;
• Assist, when necessary, in the production of the assigned projects;
• Research and identify funding opportunities and programmes for cultural, educational and artistic activities, both locally and abroad;
• Prepare applications for funding as necessary;
• Be familiar with Government Procurement Procedures and attend training as necessary;
• Liaise with staff on procurement requirements across all projects to optimize funds and staff time;
• Liaise with staff, superiors and stakeholders on all matters relating to the projects/events or strands of projects under responsibility;
• Assist in the preparation and coordination of all the administrative processes (including necessary contracts and production) for the assigned event/projects forming part of the Agency’s programme, with a view to achieving the highest impact and ensuring sustainability;
• Monitor and manage the time plan and budgets of projects/events or strands of projects;
• Prepare, through liaison with both internal and external bodies, new initiatives;
• Undertaking research as assigned by the Head of Programming and Production and providing appropriate recommendations;
• Keeping a detailed reporting system regrading progress of projects and production plans and performances;
• Carrying out any other duties as may be assigned by the CEO of the VCA or his/her representative.

3. The salary attached to the post of Executive (Programming and Production – EU Funding and Procurement) shall be €28,822 per annum at Grade 5 within the Public Cultural Organisations Grading and Salary Structure raising by an annual increment of €531 up to a maximum of €32,008 (in 2024).

The chosen candidate will be entitled to a Disturbance Allowance of 15% per annum and a Qualifications allowance, if applicable. Furthermore, a Performance Bonus up to a maximum of 10% per annum is included in the financial package.

4. Eligible applicants will be interviewed by a Selection Board to assess their suitability to carry out the duties mentioned above.

• Master’s qualification at MQF Level 7 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2008) in a subject related to Management / Social Sciences / the Humanities, plus one (1) year relevant work experience.

or

Bachelor’s qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in a subject related to Management / Social Sciences / the Humanities, plus three (3) years relevant work experience.

• Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application or sent separately to the Head of HR Management at Valletta Cultural Agency, Exchange Buildings, Republic Street, Valletta or by email on hr@vca.gov.mt by not later than the closing date and time.
• Original certificates and/or testimonials are to be invariably produced for verification at the interview.
• Any foreign qualification which are not found in the list of accredited courses or Universities by MQRIC have to certified by the same council until the closing date of the call for applications.
• Third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”.

The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions.

5. Persons registered with the National Commission for Persons with a Disability (NCPD) may be given reasonable accommodation in terms of Section 7 of the Equal Opportunities (Persons with Disability) Act (Chapter 413 of the Laws of Malta), even if they do not satisfy in full the requirements for this post, provided they can carry out, in essence, the duties related to the post applied for.

• Representations in terms of this clause should be attached to the application form and supported with relevant documents which must also include documentary evidence of registration with the NCPD. Reasoned justifications should be given to substantiate the lack of full eligibility requirements and why reasoned considerations are merited.
• All correspondence is to be addressed to the receiving entity and copied to the NCPD.

6. Applications supported by the necessary documentation, which should include a motivation letter, a detailed Curriculum Vitae, and where applicable a Service and Leave Record Form (GP 47), are to reach the Head of HR Management, by hand or by post at Valletta Cultural Agency, Exchange Buildings, Republic Street, Valletta by not later than noon (Central European Time) of 22nd April 2024. In the case of Public sector employees, these are to present their paid leave/unpaid leave/sick leave records for the last four (4) years, including any records of any disciplinary action that may have been taken (in the absence of such records it will be understood that no disciplinary action was ever taken). Scanned copies of the application and the relevant documentation sent electronically on hr@vca.gov.mt are acceptable.

• Applications received will be acknowledged with a receipt.

7. The chosen officer will be required to sign an undertaking signifying his commitment to the assignment for which he is selected.